For companies that have branches abroad, it is even more difficult to find suitable accounting software that fits perfectly into the IT structure and can be integrated into the workflow of individual (transactional) departments.
To be oriented towards the future, companies must now resort to a management solution completely in the cloud.
Cloud accounting has already outperformed desktop or offline products in terms of security. The maintenance and backups are not only carried out automatically in the background without failures or stops, but also, the differentiated storage and archiving of the data (and that of the software itself) are carried out in different certified data centres. This is simply impossible to do economically with your own servers.
Especially for new companies and small businesses, the billing and accounting tool must be combined in a single software. This has the advantage that invoices can be processed automatically or passed on to accounts without the need for manual intervention.
As a result, specialized knowledge is no longer required for the processing of invoices in accounting, which greatly helps the accounts department, which benefits from a simple and automated data record.
Accounting in the cloud allows direct collaboration between the different departments in all those countries where the company has external personnel or consultants, such as accounting specialists, tax advisors or IT specialists.
The accounting software must be a pure cloud solution, in which only Internet access is needed and you do not have to download or install any driver on your computer. This has the advantage that you can work on the program from any device, with any operating system, and the data is always available everywhere and at the same time.
Also, it should be possible to access or edit data in the application with multiple users accessing the data at the same time. Therefore, the accounting program should have the ability for multiple users to access the system simultaneously to guarantee constant and consistent workflows, as well as being able to work in different languages according to the user.
Of course, a professional system in the cloud should also have mobile applications, through which the software can be used optimally, at least in sensitive sub-areas, through smartphones or tablets.
Another ” must ” for accounting in the cloud is an open API (interface) to connect and integrate accounting with other applications and software. This ensures that you can always attach another sub-software to the accounting department or even transfer accounting data to other areas.