Before creating your list of suppliers, it will be necessary to establish at least one supplier group. If you have selected a default setup these will already be established however, you can modify or create you own.
Supplier groups are defined by the account, where all transactions regarding the suppliers are recorded, in a default setup this is the creditor control account within your chart of accounts.
Reviso provides you with a list of supplier groups by default. This list is based on location, whether they are domestic, European or overseas. Reports can be run based on supplier groups showing all suppliers within each group.
How to view, create, edit or delete supplier groups?
You can find the supplier groups list under Settings > All Settings > Groups > Supplier groups.
Accounts defined for each group can be changed if needed. It is also possible to delete and create new supplier groups if you want to classify your suppliers based on other characteristics, such as services and products.
In order to start making any changes, click on the icon on the right side of the screen stating Edit. Make the changes you need and click on Save.
If you want to create a new group, click on the option at the top left stating New supplier group.
Fill in the information and click on Save. All the data you defined will be used automatically when you create invoices to suppliers of that group.
We recommend you to try the default setup for its simplicity and understanding.
Each one of your suppliers is linked to a supplier group. Features of that group are then implemented in the supplier’s account.
When you register a new supplier, the number of the supplier is not taken into consideration in your chart of accounts. You can use any numbering you want, either 1, 2, 3, etc., or 1000, 1001, 1002, etc.
Example: If you have 5 domestic suppliers, they will be linked to your domestic supplier group, which is defined under the account (2100). Whenever you have an invoice regarding any of these 5 suppliers, it will be recorded under the account (2100).
You should not worry about the transactions being stored together, since Reviso also analyzes data of your suppliers, so you are able to see the individual information of your suppliers.
This way of distribution greatly simplifies your accounting, since you will not have to create hundreds of accounts for each of your suppliers, but you will be able to collect information about hundreds of suppliers with only 4 to 5 accounts.
If you have any questions, please contact us. We will be happy to help you.